Eagle Consulting Group Joins Net@Work

Eagle Consulting Group Has Merged With Net@Work, A Top Worldwide Sage Software Business Partner.

The Eagle team will continue to work with you and support your Sage MAS and CRM installations. We remain committed to your IT and business needs - rest assured that the voices and faces you've come to know and trust will still be there to take your calls.

This is a big win our valued customers. With our combined teams we can now offer you expanded services and support, providing a true advisor for all your IT initiatives.

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Eagle Consulting is now part of Net@Work, a leading Sage MAS 500 VAR Headquarted in NY with offices nationwide.

Please call 212-997-5200 or click here For MAS 500 Support, Sales, Consulting in New York, New Jersey, Connecticut, North Carolina, and Texas

Sage MAS 500 Accounts Payable Module
Sage MAS 500 Accounts Payable can be run with General Ledger only or integrated with additional Sage MAS 500 modules. Accounts Payable maximizes flexibility by enabling you to customize vendor management tasks to match your business process. This module allows you to save time by setting up recurring vouchers and taking advantage of simplified period-end options. Accounts Payable enhances control of your business with immediate access to vendor information.
Quick Links
Screen Shots Activities Inquires Reports Examples
Setup Utilities Integration Other Reports
Operational Flexibility
Vendor Class Assign a class to each vendor. Vendor Class control many default values, which may be overridden for individual invoices. Further, you may view purchase history data by Vendor Class. Generous Field Sizes Five street address lines hold even the longest international addresses.
Multiple Addresses Store any number of additional addresses for each vendor. Multiple Contacts Store any number of contacts associated with a vendor, including title, phone, fax, extension, and Email address.
Document Transmission Options You elect to have documents printed or sent by e-mail in HTML or RTF format. If you use e-mail, it is sent to the e-mail address for the contact on the purchase order. Custom Fields Create up to four custom fields associates with each account. Designate each as required or optional, indicate its data type (i.e. validated, date, alphanumeric), and a list of valid entries if appropriate.
Vendor Defaults Maintain a complete series of defaults by vendor, such as: Item number, account number, payment terms, 1099 data, sales tax schedule, etc. all of which can be overridden for an individual invoice or purchase order. Recurring Vouchers Use the recurring voucher task to create and maintain invoices that occur on a regular basis, such as monthly rent, contract payments, or insurance payments. Once established, simply select and transfer it automatically to a voucher batch for payment to avoid re-entering the entire transaction every month.
Vendor Class and Departmental Substitution The vendor class override and department/location override enable you to override specific General Ledger account segments during data entry with values assigned to vendor classes or batches of transactions, allowing flexible expense allocation 1099 Processing Establish a default 1099 form and 1099 box for each vendor in Maintain Vendors. You can override these defaults when you create vouchers and recurring invoices in Process Vouchers.
Set Up
Setup Defaults Assign defaults for general ledger account, item, 1099 type, payment terms, bank account, currency, and tax codes. Designate user-defined tolerance codes for purchase order matching. Create an easy-to-follow audit trail while preventing duplicate invoice entries and payments. Detail Postings Indicate whether postings to general ledger from accounts payable should be made in detail. Select the detail option by individual account. For example, you may elect to post to the cash account in detail, but in summary to the freight expense account.
User Defined Aging Categories Define the parameters of four aging categories (e.g. 30, 60, 90, 120) Security Sensitive accounts payable records are safe from unauthorized access through the use of specific security groups, limiting access to a defined group of users. You may establish access permissions such as display only, excluded, add/change/delete, or supervisory.
Unlimited Bank Accounts You can add an unlimited number of bank accounts for each bank. Common Information Setup Like all Sage MAS 500 modules, Accounts Payable uses components set up in Common Information. Common Information defines records shared by two or more modules. For example, processing cycles are used by Accounts Payable, Accounts Payable, and Accounts Receivable.
History Retention You determine how long to keep voucher header, detail, and payment history (up to 999 months) and vendor purchase history and 1099 history (up to 999 years). Simplified Period End Processing Specify which reports to print automatically at period end. Purge data at any time or as part of the period-end process. Elect to post to current and future periods, and generate audit registers, reconciling your accounts payable with the AP Trial Balance report.
Voucher Based Accounting Accounts Payable assigns a unique voucher number (or you may enter your own unique number) to each invoice, debit memo, and credit memo. Voucher numbers, coupled with the vendor’s invoice numbers, provide an easy-to-follow audit trail while preventing duplicate invoice entries and payments. Batch Processing Vouchers are entered in batches that group transactions and define settings and defaults used to process those transactions. A batch can contain one transaction or hundreds of transactions. Select, print, and post multiple batches. This task also gives you an overview of the status and totals of all unposted batches in your payables system.
Splitting Batches Use the split batch task to move vouchers from the current batch into a new or existing batch. Voucher Entry Each voucher entry window has three tabs: Header, Detail, and Totals to capture the data necessary for voucher creation.
Reason Codes To further describe each voucher, you can use reason codes and enter comments. For example, you could enter a reason code for a debit memo that indicates why you were issued the debit. Remit To And Purchase Address Each invoice may be assigned a vendor remit to and a separate purchase address.
Next Voucher Number Automatically assign the next voucher number, or enter an unassigned voucher number. Intercompany Processing For each individual voucher transaction line, you may specify the company to receive the voucher.
Automatic Distribution Automatically distribute voucher amounts to the appropriate General Ledger accounts and override individual accounts as necessary. Multicurrency Revaluation When integrated with the Multicurrency Management module, you can revalue currencies on a per voucher basis in Accounts Payable.
Post To Any Period You can also post to an unlimited number of future or fiscal years or reopen a past year, and specify the fiscal year to use for printing Accounts Payable reports. Voucher Line Detail For each item on the voucher, you may specify a Sales Tax Amount, Freight Amount, Ship Via, and FOB.
Override Accounts Override the default expense account for each item line entered on a voucher if appropriate. Transaction Line Comments A large comment field is available for each item entered on the voucher.
Debit/Credit Memos Select a type of Invoice, Credit Memo, or Debit Memo for each voucher entry. Prepayment Processing Apply previously posted unapplied payments, credit memos, and debit memos to open vouchers or memos.
View/Edit Vouchers Use the View/Edit Vouchers task to review and edit nonfinancial data. For example, you can correct dates or update an item description. If a voucher line is associated with a purchase order, you can drill around to the purchase order details associated with the voucher line. Printing Vouchers Print vouchers one at a time or for an entire batch.
Posting Vouchers After you enter vouchers, you can post the information to the General Ledger and make the vouchers available for payment. Before you post vouchers, verify the accuracy of the batch by printing and reviewing the Voucher Register. Reversing Posted Vouchers You cannot delete a posted voucher, but you can reverse it with a simple process.
Vendor Memos Create, edit, and delete memos for each vendor. When you create memos, you enter a memo name and subject, indicate whether the memo is high-priority, enter the To and From persons' names, the memo text, and the effective and expiration dates. Edit 1099 Data You have the ability to change a vendor’s 1099 information prior to submitting the 1099 form. You can rapidly make changes to several vouchers for a vendor. You can change the 1099 form, 1099 box and related box text (if necessary). You can change the 1099 amount in the grid of the Edit Payment Application 1099 Data, if a payment is posted.
1099 Corrections You can use this task to enter corrections to 1099 forms including amounts and incorrect address information after submittal. You can use this task to enter and flag corrections requested by the IRS. After you correct the 1099 information, you can then re-submit the corrected 1099 forms and the original 1099 forms if required. Manual Checks Record information for checks that you wrote manually. Print manual checks using the Quick Print feature.
Apply Payments Use this task to apply unapplied payments, credit memos, or debit memos to open invoices or other credit memos or debit memos. After a payment has been applied to another transaction, they display together in subsequent processes, and the invoice balance is adjusted accordingly. Voucher Selection You can select vouchers for a range of vendors, by invoice due date, or by discount date. (If you select by discount date, this ensures that you take advantage of the available discounts.) After you select vouchers for payment, you may need to view, and unselect vouchers or payments. You perform these procedures by clicking the View Payments toolbar button on the Select Invoices for Payment window. When you are finished selecting vouchers, you can print checks from the batch entry window.
Void Checks Void checks that have not been posted, but have been damaged for some reason. Only the check number is tracked; there is no financial impact. View a list of voided checks by running a Payment History Report. Remittance Detail Report Print the Remittance Detail Report to list invoices being paid for by a specific check. This report is an alternative to printing remittance information on check stubs when such information may be more than can fit on one stub.
View Bank Balance View your bank balance during payment entry with the touch of a button. Multicurrency Capabilities Enter vouchers in a vendor’s natural currency and issue payments in any currency. You may modify the settlement amount of an invoice using an exchange rate override and recognize and post realized gains and losses when paying an invoice. Sage MAS 500 supports cross-rate derivation.
Business Forms Standard forms include checks, vouchers, 1099 forms, labels, and others. You may modify, redesign, and create new forms using Crystal Reports. Extended Stubs You determine how the system handles voucher detail: 1)Never Print voucher detail on stub with overflow to next check stubs (checks are voided); 2) Always print all voucher detail on blank paper, leaving stub blank; and When needed print voucher detail on stub with overflow to blank paper.
Drilling Down Use the Inquiry menu to drill down or drill around to view stored detail. For example, you might want to view a list of transactions for a selected vendor or vendor class, or a complete listing of all vouchers, credit memos, and debit memos (in chronological order) on file for the vendor. Vendor Status View information about the vendor's statistics, invoice aging, credit, purchase history, and transactions. The amounts shown consist of posted transactions as of the current system date.
Vendor History Use this inquiry to view a summary of vouchers associated with a specific vendor. Use the Options tab to further define the vouchers that display. You can select information such as whether to display vouchers for a specific year, period, or day. You can also view a summarized amount of purchases made by the vendor. Vendor Class History Use this inquiry to view a summary of vouchers associated with a specific vendor class. Use the Options tab to further define the vouchers that display. You can select information such as whether to display vouchers for a specific year, period, or day. You can also view a summarized total of purchases for the vendor class.
Voucher Summary View a list of vouchers, credit memos, and debit memos on file for a selected vendor or vendor class. You can right click on a selected row to open a context-menu where you can display a voucher’s detail. You determine whether to display open or closed invoices or credit memos. Drill down to see the GL Journal source of the voucher, or the purchase order if applicable. Payment Summary Use this inquiry to view a chronological list of payments. If you are using the Multicurrency Management module, the payments are listed in the currency in which payment was made. This can be the company’s home currency, the vendor’s natural currency, or a third currency. You can also view the exchange rate that was in effect when the payment was originally made.
Screen Shots
Maintain Vendors
Document Transmittal Configuration
Maintain Vendors—Defaults
Maintain Vendor Classes
Maintain Recurring Vouchers
Maintain Recurring Vouchers—Header
Maintain Recurring Vouchers—Detail
Maintain Recurring Vouchers—Totals
AP Options—Main
AP Options—Integration
AP Options—General Ledger
AP Options—Data Retention
AP Options—Customize
AP Options—Custom Fields
Setup 1099 Boxes
Process Vouchers
Enter Vouchers—Header
Enter Vouchers—Detail
Enter Vouchers—Totals
Foreign Currency Entry
Edit Voucher 1099 Data
1099 Corrections
Process Invoices
Select Invoices for Payment
Bank Balance
Enter Payments
Enter Payments—Detail
Prior Payment Applications
Process Manual Checks
Manual Check Entry
Manual Check Entry Detail
Print Checks
Process Payment Applications
Vendor Memo
Apply Payments and Memos
Post AP Batches
Age Vendor Accounts
Voucher Inquiry
Vendor Payment Inquiry
Vendor Status Inquiry
Vendor Status Ledger
Purchase History Inquiry
Vendor History Inquiry
Vendor Class History
1099 Beginning Balance
Import AP Data
Purge AP Data
Useful Utilities
Purge AP Data Use Purge AP Data to purge data outside the normal period end processing task. When you purge using this task, you specify the age and record categories to purge, or use the defaults from the data retention selections selected in Set Up AP Options. Data Exchange You can import vouchers, vendors, vendor addresses, contacts, purchase history, and transaction history directly from an external file. You can use ASCII text and delimited text files to import data.
1099 Beginning Balance Use this task to set the 1099 beginning balances by vendor, year, form, and box. Age Vendor Accounts Use this task to selectively age vendor accounts outside of the normal period-end processing cycle. Aging can be for one vendor or a range of vendors as of the invoice date or from the invoice due date.
Integration With Other Sage MAS 500 Modules

Integration With Other Modules
You can use Accounts Payable with General Ledger only or integrated with additional modules. In an integrated system, modules share common information with related modules. This sharing eliminates double entry of information that is already stored in Sage MAS 500. Additionally, postings from other modules are automatically made to Accounts Payable. The modules that can be integrated with Accounts Payable are:

  • General Ledger
  • Cash Management
  • Purchase Order
  • Multicurrency Management
Export Reports
All Accounts Payable reports can export data to an external file. Data types supported include ASCII text, delimited, DIF, Excel, Lotus 1-2-3, HTML, rich text format (.RTF), Crystal Reports for Sage MAS 500 (.RPT), or Microsoft Word files.

Aged Payable
Use the Aged Payables Report to view a list of invoices by vendor and aging category. The report provides a concise overview of outstanding invoices to help you decide which vendors to pay and when.

Purchase Activity
The Purchase Activity Report allows you to view purchasing activities recorded in Accounts Payable. The report includes vouchers recorded through Process Vouchers and Process Manual Checks.

Vendor Payment Activity
The Vendor Payment Activity Report helps you reconcile your bank statements by allowing you to view information on checks printed for a specified date range. You can also use this report to view a list of all unapplied payments. The report provides totals for all amount columns.

Sales Tax
The Sales Tax Report provides information on sales taxes paid to vendors. The report provides the information you need to provide to state and local authorities.

Payment History
The Payment History Report provides a recap of all Accounts Payable payment activity for banks and their associated bank accounts for the current company. Amounts shown on the Payment History Report always display in the natural currency of the payment transaction.

Vendor Purchase Analysis
The Vendor Purchase Analysis Report provides a summary of total purchases, payments, and discounts taken or lost. You can include period-to-date, year-to-date, prior-year information, or all three types of information. Use the report to compare Accounts Payable activity by vendor for the time period or periods that you specify.

AP Analysis
Use the AP Analysis Report provides an in-depth aging recap and summary of Accounts Payable activities. This report uses the aging categories defined in Set Up AP Options. This report includes information for the current closed period and previously closed accounting periods.

Cash Requirements
The Cash Requirements Report produces information on outstanding invoices and total cash requirements for any three consecutive future periods. The report provides the necessary data to help you analyze future cash needs and effectively plan cash flow on a periodic basis. The ability to print the report by discount date can help you plan payments to maximize the available discount savings.

Vendor 1099 Activity
The Vendor 1099 Activity Report provides information on 1099 payments made to vendors. This report shows payments by Form and Box for a range of vendors by a selected date. You can use this report as an audit trail prior to printing the actual 1099 forms.

Vendor 1099 History
You use this report to display information about vendor 1099s that were submitted or corrected. Each correction and submission displays for the associated vendor.

AP Trial Balance
The AP Trial Balance Report provides a complete recap of Accounts Payable vendor accounts and balances. Use the report to reconcile General Ledger to the Accounts Payable balance for an account. Depending on the format and other options that you select, the report can include payments, credit and debit memos, unapplied payments, or other activities that affect Accounts Payable balances as of a selected posting date. You can also select all closed invoices that were posted before the specified as-of posting date.

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